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Canned Responses in GMail

canned responsesIf you don't want to type the same reply every time someone emails you with a common question, you can compose your reply once, save it, and use it when needed using a GMail feature called canned responses.

First you need to enable canned responses.  You do this only once.  Next compose and save canned responses.  Last, insert canned responses as needed.  (Click on images to enlarge)

1. Enable Canned Responses 

  • Click on the gear icon in the upper right corner of your Gmail.
  • Go to “Settings.
  • Click on the "Labs" tab.
  • Go to "Search for a lab," and type "Canned Responses" in the search bar
  • Press the button for "Enable.”
  • Press "Save Changes.”

enable canned responses

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2. Create a Canned Response

  • Cick compose
  • Click the arrow next to the trash icon on the bottom right of the compose box.
  • Select "Canned response”,  then click "New canned response" on the submenu.
  • Enter the text for your canned response
  • Name your response and click OK to save it.


create canned responses

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3. Use a Canned Response

  • Compose a new email.
  • Click on "Canned responses.”
  • Choose the response you wish to insert.
  • Change any information in the canned response that needs to be modified.
  • Send your canned response

insert canned response

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You will find more GMail tips and tricks at the GMail Help Center